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Finances feature

Invoices

Automatic billing from everything billable.

Invoices are automatically generated from system activity: assignments, resource bookings, pass purchases, event tickets, and print jobs. Administrators can also create invoices manually for one-off charges, damages, or miscellaneous items. Each invoice shows itemized charges, the associated activity, and a full activity history of payment attempts and status changes.

  • Auto-Generated Invoices

    Invoices created automatically from assignments, bookings, passes, events, and print jobs.

  • Stripe Payment Processing

    Credit card and ACH through your own Stripe account. No Deskie processing fees.

  • Invoice Management

    Charge, mark paid, void, send reminders, edit line items, or batch charge. All in one place.

  • Manual Invoices

    Create invoices for one-off charges, damages, or miscellaneous items.

Invoice #MemberBusiness NameStatusAmountDate Created
INV-1042
AR
Alex Rivera
Rivera Design CoPaid$1,356.20Mar 1
INV-1043
JK
Jordan Kim
PixelCraft StudiosPaid$850.00Mar 1
INV-1044
ME
Morgan Ellis
Ellis ConsultingSent$2,100.00Mar 1
INV-1045
RP
Riley Patel
BrightPath DevSent$480.00Mar 1
INV-1046
DM
Drew Martinez
MartinezMediaOverdue$1,200.00Feb 1

Invoice #INV-1042

Alex Rivera · Rivera Design Co

Sent
Total Due$1,356.20
Saved Payment Method
VISA ····4242
Charge Saved Card: $1,356.20

Invoice Actions

💳Charge Card
✓Mark Paid
✉Send Reminder
↓Download PDF
✎Edit Items
✕Void Invoice

Invoice Details

Enter the charge description and amount

Bill To

AR
Alex Rivera

Description

Conference room damage deposit

Amount

$250.00

Due Date

Mar 20, 2026

Automatic and manual

Monthly invoices are generated automatically from assignments, bookings, passes, event tickets, and print jobs. Each line item references its source. Administrators can also create manual invoices for one-off charges like damages or miscellaneous fees.

Full activity history

Each invoice includes an activity log showing when it was created, when payment was attempted, when it succeeded or failed, and any status changes. Administrators can add private notes and download PDFs. Members can download their own invoices too.

Frequently asked questions

Common questions about Deskie pricing and features.

Related features

Features that work great with Invoices.

Payments

Who paid, how, and for what.

Members

Every member. One profile. The full picture.

Assignments

Connect a person to a place. That's it.

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Invoices | Deskie