Screens are Deskie's built-in digital signage. You build a screen in the admin area, choose which information blocks it shows, and then open its public link on any display at your space. A screen always shows your logo, the current time, and the date, alongside a grid of blocks you select, such as the weather, your WiFi details, a visitor check-in QR code, upcoming room bookings, a member directory, or a QR code for booking a room. Because a screen is just a web page, you can run it on a TV with a connected device, a wall-mounted tablet, or any kiosk that has a browser. This article covers how screens work, the blocks you can put on them, and how to publish and display them.
How screens work
A screen is a saved layout that belongs to one of your locations. Each screen has a name, an optional description, a display rotation, a grid size, and a set of enabled blocks. When you are happy with a screen, you copy its public link and open that link on the device you want to use as the display. The public page renders full screen with your branding and the blocks you chose.
Screens are tied to a location, so the information they show, such as WiFi credentials and weather, comes from that location. If your workspace has more than one location, you choose which location a screen belongs to when you create it. See workspaces and locations for how locations are structured.
The public display refreshes itself automatically every five minutes. This keeps time-sensitive content, like upcoming bookings and the weather, reasonably current without anyone touching the device. The clock on the screen also ticks forward on its own every minute.
The Screens page
The Screens page lists every screen for your current location and is restricted to admins. See roles and permissions for who can manage screens. Each row shows:
- Name. The name you gave the screen.
- Location. Which location the screen belongs to. This column only appears when your workspace has more than one location.
- Status. Shown as Online or Offline. Screens you create are Online and ready to display.
From the row menu you can edit a screen or copy its public link. Clicking a row opens the screen editor.
Creating and editing a screen
When you add a screen you give it a name, such as Lobby, and optionally a short description to remind yourself where it lives, for example a note about which display it runs on. If your workspace has more than one location, you also pick the location. The same editor lets you set the layout and turn blocks on and off, both while you are creating the screen and any time you edit it later.
The editor is split into tabs with a live preview alongside them, so you can see roughly how the screen will look as you change settings.
Details
The Details tab holds the screen's name and two display options:
- Rotation. Match the orientation of your physical display. The options are Normal, Rotate Right (90 degrees), Upside Down (180 degrees), and Rotate Left (270 degrees). The 90 and 270 degree rotations switch the layout into a portrait arrangement, with the logo, time, and date on top and the blocks below.
- Grid Size. Controls how many blocks the screen shows and how they are arranged. The options are a 2x2 grid (up to four blocks), a 1x2 horizontal row (two blocks), a 2x1 vertical column (two blocks), and a 1x1 full layout (a single block filling the block area).
Blocks
The Blocks tab is where you turn individual blocks on and off and configure the ones that need extra settings. A new screen starts with the Weather and Check-In blocks turned on, and you can add or remove blocks from there. A 2x2 grid holds a maximum of four blocks, and the editor warns you if you enable more than four. The smaller grid sizes show fewer blocks. The available blocks are described in the next section.
Links
Once a screen is saved, a Links tab appears with the screen's public link. Click it to copy the link to your clipboard, then open it on your display device.
What a screen always shows
Regardless of which blocks you enable, every screen displays:
- Your logo. Pulled from your workspace branding. See branding and custom emails.
- The current time. Shown in your workspace's time format and time zone, updating every minute.
- The date. Written out in full, for example March 26, 2025.
A background image, taken from your workspace branding, sits behind everything with a dark overlay so the white text stays readable. If no background image is set, the screen uses a plain dark background.
The blocks you can display
Blocks are the individual panels that make up the grid on a screen. You can mix and match them, subject to the grid size you chose. Each block is described below.
Weather
Shows the current temperature and conditions for the screen's location, with a matching weather icon. The temperature is shown in Fahrenheit. The weather data is fetched on the server and updated each time the page refreshes, which keeps it reliable on displays that run for long stretches.
WiFi
Displays your guest WiFi as a scannable QR code along with the network name and password printed underneath. Visitors can point a phone camera at the code to join the network without typing anything. The network name, password, and security type come from the location's WiFi settings. If WiFi has not been configured for the location, the block shows a not configured message instead.
Check-In
Shows a QR code that takes visitors to your public visitor check-in page. It is a quick way for people arriving at your space to check themselves in from a display in the lobby. For more on the visitor flow, see visitors and check-in.
Upcoming Bookings
Displays today's and upcoming bookings for a single resource that you choose, such as a specific meeting room. The block highlights the current or next booking with a status badge that reads Happening Now, Today, Tomorrow, or a date, the time range, and the name of the person who booked it, and it also shows who is coming up next. This is well suited to a small display mounted outside a meeting room. When you enable this block you pick which resource it tracks. If there are no upcoming bookings, the block shows a No Upcoming Bookings message. See booking a resource for how bookings are made.
Member Directory
Lists your active members, optionally alongside the desk or office they are assigned to. By default the directory only includes members who have an active assignment, but you can turn on Include All Members to show every active member whether or not they have an assignment. See assignments for how members are linked to desks and offices.
The directory has two extra settings:
- Scroll Speed. If the list is too long to fit on screen, it scrolls automatically in a continuous loop. You can set the speed to Slow, Medium, or Fast. Short lists that fit on screen do not scroll.
- Visibility. Chooses which fields appear and in which order. The options combine the member's name, their company, and their assignment in different arrangements, so you can lead with the member's name, lead with the company name, or show only certain fields.
Resource Booking QR
Shows a QR code that, when scanned, takes a visitor straight to the booking page for a specific resource you choose. The resource's name is printed under the code along with a Book This Room label. This pairs well with a display mounted outside a bookable room so passers-by can reserve it on the spot. When you enable this block you select which resource it points to.
How blocks are arranged
The layout always keeps your logo, time, and date on one side, with the blocks filling the rest of the screen. How the blocks themselves are laid out depends on the grid size you picked:
- 2x2 grid. Up to four blocks are placed into a two-by-two grid. If you enable fewer than four, the remaining cells are left empty.
- 1x2 horizontal. The first two enabled blocks sit side by side in a row.
- 2x1 vertical. The first two enabled blocks stack in a column.
- 1x1 full. A single block fills the entire block area. This is ideal for a dedicated display, such as one outside a meeting room showing only that room's bookings, or a wall-mounted member directory.
If you enable more blocks than the grid size can hold, only the blocks that fit are shown. Use the live preview in the editor to confirm the arrangement before you publish.
Publishing and displaying a screen
Once a screen is saved, copy its public link from the row menu on the Screens page or from the Links tab in the editor. Open that link in a web browser on whatever device you want to use as the display, then set the browser to full screen or kiosk mode. The public page does not require anyone to sign in, so the display does not need a logged-in account.
The public link is served from your workspace's own web address, so it stays tied to your space. The page automatically refreshes every five minutes to pick up changes, which means edits you make in the admin area, along with fresh weather and bookings, will appear on the display on the next refresh without anyone visiting the device.
Tips for common setups
- Lobby welcome display. Use a 2x2 grid with Weather, WiFi, and Check-In so arriving visitors can join your network and check themselves in.
- Meeting room sign. Use the 1x1 full layout with only the Upcoming Bookings block pointed at that room, on a small display mounted by the door.
- Bookable room promo. Use the Resource Booking QR block so passers-by can scan and reserve the room immediately.
- Member directory board. Use the 1x1 full layout with the Member Directory block, choosing a visibility option and scroll speed that suit your list length.