Visitors
Check in visitors. Notify hosts. Log everything.
Visitors check in through a branded public page on a lobby tablet, by scanning a QR code, or from a front desk computer. They start by picking why they are here: a tour, visiting a member, a delivery, or something else, and the kiosk asks only the questions that fit. Hosts are notified immediately when their guest arrives, and your team gets a push notification for walk-ins nobody was expecting. Every check-in is logged with who arrived, when, and why. Shortly after, the visitor receives a brief email thanking them for their visit and introducing your space.
Taylor Reed9:12 AM
Morgan Liu10:45 AM
Casey Brooks1:30 PM
Type-First Check-In
Visitors pick Tour, Visiting a Member, Delivery, or Other, and see only the fields that fit.
Instant Notifications
Hosts are notified when their guest arrives. Walk-ins with no host alert your admins instead.
Automatic Follow-Up Email
After their visit, guests receive a branded email introducing your space and inviting them back.
Visitor History on Profiles
Every visit appears on the host's member profile. See who's bringing people in and how often.
Full Name
Dana Ortiz
Reason for Visit
Meeting
Who are you here to see?
AR
Alex RiveraCheck In
Checked In Successfully
VisitorDana Ortiz
ReasonMeeting
Time10:22 AM
Notification to Host
Your visitor has arrived
Dana Ortiz is here to see you at Apex Coworking. They checked in at 10:22 AM for a meeting.
SMS
Push
NameDateTimeEmail
From: Apex Coworking <[email protected]>
Subject: Thanks for visiting Apex Coworking!
Hi Dana,
Thanks for stopping by Apex Coworking today! We hope you enjoyed your visit.
We'd love to have you back. Whether you're looking for a dedicated desk, a private office, or just a great place to drop in, we've got you covered.
Learn More About Our Space
See you soon,
The Apex Coworking Team
The kiosk asks the right questions
The check-in flow starts with one question: what brings you in? A tour, visiting a member, a delivery, or other. Each type gets its own short form. Tours capture contact details for follow-up, member visits ask who they are here to see, and deliveries take just a courier name. Nobody types more than they need to.
No walk-in goes unnoticed
When a member is visited, the host is notified so they can come greet their guest. When someone walks in with no host, like a tour or a delivery, your admins get a push notification instead, so the front desk knows even when nobody is sitting at it.
A complete check-in record
Every check-in is logged with the visitor's name, visit type, their host if they had one, and a timestamp. Search and filter the full history to see who visited, when, and why.
Surfaced where it matters
Visitor data doesn't just live on the Visitors page. It also shows up on each member's profile, so you can see exactly which members are having visitors, how often, and who's coming in. Spot your most active members and understand how your space is being used without pulling a report.
Frequently asked questions
Common questions about Deskie pricing and features.
Related features
Features that work great with Visitors.
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